AI Solution Catalogue

TerraMind AI Meeting Assistant (provided by BoardWare) is an all-in-one AI intelligent meeting management platform integrating "Recording → Transcription → Summarization → To-Do Extraction → Knowledge Accumulation". - Core Capabilities: It features real-time AI speech-to-text transcription (supporting Traditional/Simplified Chinese, English, and Cantonese-to-formal Chinese output), automatic topic segmentation into "Smart Chapters", "Core Summary & Conclusions" generation, and automatic extraction of "Action Items, Assignees, and Deadlines". - Data Security & Intelligence: It supports custom terminology uploads for vocabulary correction, integrates RAG-based knowledge querying, and offers on-premise private deployment to ensure data never leaves the internal network—fully complying with government security and data protection regulations - Significant Reduction in Administrative Effort (60%–80% Time Saved): Traditional meetings require 1 to 2 hours—or even days—to compile minutes. The system automatically generates summaries and draft minutes within 3 to 5 minutes post-meeting, allowing public servants to focus on core policy planning and public services. - Enhanced Cross-Departmental Execution (To-Do Completion Rate Increased to 85%+): Addresses the issue of missed action items common in verbal handoffs or manual notes (where traditional follow-up tasks face a 40% omission or delay rate). The system automatically extracts assignees and deadlines while pushing proactive reminders, ensuring public service projects stay on schedule. - Seamless Collaboration & Knowledge Inheritance: Eliminates information silos where records are scattered across emails or personal notes. Minutes can be exported in standardized official formats with one click and managed centrally on-premise/cloud, enabling instant keyword search and long-term knowledge retention across departments.

【Case Study Example: Inter-Departmental Policy Coordination Meetings】 Taking Inter-Departmental Policy Coordination Meetings / Departmental Operational Meetings as an example: - Before & During the Meeting (Focus on Discussion): Previously, a dedicated minute-taker was required to take manual notes or listen through hours of audio recordings. Now, with "One-Click Recording", the clerk can fully participate in the discussion while the system handles audio capture and real-time transcription automatically. - After the Meeting (Fast Generation & Verification): Within 10 minutes after the meeting concludes, the system generates draft minutes in official departmental templates and lists point-to-point action items alongside assignees and deadlines. - Cross-Departmental Follow-up & Retrieval: Minutes are shared with attending officials with one click. Departments can update task progress directly on the dashboard. For future policy reviews, staff can perform RAG knowledge searches or keyword queries to retrieve historical discussion points instantly.